Run a fundraiser

Check the fundraiser spreadsheet for available fundraiser days.

Fundraising on the MSJ campus is limited by who you are and what day it is.

• Clubs can only fundraise Monday–Wednesday at the horseshoe.
• Classes and L2 can fundraise Thursday–Friday at the BTQ.

Fill out the Fundraiser/Activity form.

• If your fundraiser spans multiple days, put the range of dates from start to end — for example, the start of preorders to the end of distribution.
• It needs your club representatives' and club advisor's signatures before you turn it in.

Turn the form in by the Tuesday lunch before your fundraiser, at the ASB Bookkeeper's box in the front office.

Announce your fundraiser at the Council meeting in C120 during Wednesday lunch, when they call for fundraiser announcements.

• The ASB Vice President enters your fundraiser into the spreadsheet — and your fundraiser is passed.

Understand how you get paid back: the ASB Bookkeeper writes a check made out to the name on the requisition form, drawn from your class account.

DO NOT take cash directly out of the fundraiser to get your money back.

• Online orders must be picked up at or shipped to the school — never to your personal address.

Before spending any money, fill out the Requisition form.

• Overestimate the amount. You can only be reimbursed up to as much as the form says — if you expect to buy $350 of boba, write $450.
• You need a separate form for each person spending money.

Turn your forms in to the ASB Bookkeeper's box in the front office by Tuesday after school. They are passed during Council on Thursday.

• Requisitions are assigned a PO# on Wednesday, listed on the Council Mastersheet. You need the PO# corresponding to your requisition in order to get reimbursed.

Rare, and usually just for ASB: if you want a check paid directly to a vendor — mailed or picked up — write the vendor's name and address instead of your personal information and ID#.

Fill in the quantity and dollar amount of each bill on the Funds Turned In form, then print it.

• The form is fillable — type your counts in before printing, or print it blank and write them in by hand.
• The 2026–27 printout is headed Fund Balance Sheet — same form, new name.
• If you have checks of different amounts, specify them on the right side of the form.
• Nothing adds itself up: total the amount column, subtract your change fund, and fill in the total deposit yourself.

Organize your money the way the office counts it before you hand anything over.

• All bills face up, facing the same direction.
• Bundle in packs — 25 per pack for $20s and $1s, 20 per pack for $10s and $5s — but only once you actually reach that quantity.
• Rubber bands around complete bundles, paper clips on bills below those numbers.

Give the form and your money to your club advisor, who signs their name on the form and turns it in to the ASB Bookkeeper.

DO NOT turn in the money yourself, and DO NOT take any funds out yet to reimburse yourself.

• The three lines at the bottom are signatures — sign the printed copy by hand rather than typing a name in, and never type your advisor's.

Confirm you have both pieces first: a requisition form turned in beforehand, and a PO# assigned on the Council Mastersheet.

Put your receipts in an envelope, label the envelope with your PO number, and turn it in to the ASB Bookkeeper's box in the front office.

You need to write the PO number in order to get reimbursed.

• Multiple receipts can share one envelope as long as they all reimburse the same person for the same reason — for example, all of one person's hoco deco purchases.

Check the Council Mastersheet for the status of your requisition.

• The spreadsheet states whether your receipts have issues you must fix.
• Once you've been assigned a check number, your check is ready to be picked up — go to the attendance clerk to collect it.